An invitation from an organization is a document that is issued in the name of a foreign citizen, taking into account all the rules and acts as the basis for issuing a business visa to a specific foreigner. When using such a document, he will be able to stay in Russia continuously for 90 days (it should be taken into account the fact that the validity period of a business visa can range from several months to 5 years). Only those organizations that have accreditation with the Ministry of Foreign Affairs of the Russian Federation can issue invitation letters.
Accredited organizations can only arrange and issue invitations on their own letterheads for citizens of the EU, USA, Japan and China. This step was taken in order to expand business relations between Russia and these countries within the framework of the simplified visa regime.
In order to open a Russian visa, EU or US citizens can apply to the consulate or Embassy of the Russian Federation by presenting an invitation letter on the letterhead of an accredited company, as well as filling out a visa application form and paying the consular fee. The invitation on the letterhead of the organization is valid for those citizens of the European Union and the United States who plan to open a business (business) visa.
A significant plus is the deadline for issuing such an invitation (1 working day). Since the process of issuing invitations on the form of the Federal Migration Service or by telex will require much more time. However, the main drawback of the invitation on the letterhead of an accredited company is the fact that there are no checks on the law-abiding nature of the visa applicant during his past visits to Russia by the inviting organization. All data will be checked already at the consulate or embassy after the main package of required documentation is submitted to the visa applicant.
Our advice: it is best to issue invitations on the letterhead of the organization, since Russian consulates operating in different countries of the world know about this company, which in turn increases the chance of obtaining a visa.
According to the regulations on the simplified visa regime between Russia and the EU countries, the USA, Japan and China, a business invitation on the organization’s letterhead can be issued only if a foreign citizen plans to come to Russia for a “commercial”/”business” purpose.
The commercial/business purpose of coming to Russia involves taking part in business negotiations, in order to sign various agreements and cooperation contracts, search for new business partners; attending various conferences/symposiums/ exhibitions, etc.
Citizens who are engaged in scientific, creative or other cultural activities cannot receive a business invitation to open an appropriate visa in Russia.
Such professions include: professors, teachers, philologists, university deans (they need to issue humanitarian invitations, where the main purpose of the visit will be indicated by “scientific and technical ties”), artists, actors, singers (they need to issue humanitarian invitations, where the main purpose of the visit will be indicated by “cultural ties”), athletes (they need to issue humanitarian invitations, where the main purpose of the visit will be indicated by “sports ties”).
The exceptions are those cases when a professor / lecturer / philologist plans a visit to Russia in order to attend / participate in a specific conference (in such a situation, it is necessary to specify the name of the conference and the dates of its holding in a detailed description of the main purpose of the visit), then the purpose of the trip will acquire a business character.
The category of citizens who provide maintenance services (consulting during installation or commissioning, repair or during maintenance and warranty maintenance of equipment) will not be able to receive a business invitation to open a visa to Russia. A number of such professions include: engineers, installers, etc. (they will need to issue business invitations indicating the status of “maintenance” as the main purpose of the visit).
An exception may be those situations in which an engineer travels to Russia as a specialist to participate in business negotiations (this information must be indicated in the detailed description of the purpose of the visit), then the purpose of the trip can be considered business.
Citizens who travel to Russia as part of a crew (railway, river, sea or air transport) or working in the field of transportation business do not have the right to issue business invitations to open a visa to Russia. This range of professions includes: pilots, stewards, etc. (they are issued business invitations, where the purpose of the visit is a “member of the aircraft crew”), sailors, etc. (they are issued business invitations, where the purpose of the visit is a “member of the crew of a ship”), drivers (they are issued business invitations, where the purpose of the visit is a “driver”).
Business invitations cannot be issued by relatives or family members of the holder of the corresponding Russian visa. As a rule, they mean: spouses, children (including minors), aunts / uncles, grandparents and other relatives (they need to issue an invitation, where “accompanying family member” will be indicated in the column of the main purpose of the trip).
To successfully issue an invitation, we will need the following information:
your personal data: last name, first name, date and place of birth, passport number, citizenship, permanent registration address. Attention: the validity period of the passport must end no earlier than 6 months after the expiration of the visa.
information about the consulate where you are applying for a visa (country, city)
of the cities of Russia that you plan to visit
information about work in the country of residence (type of activity, full name of the company, address, phone, fax and the name of your position)
a high-quality scan of the passport
payment information (we apologize, but we cannot start processing your order without making an advance payment. Please be guided by the pricing information given above)
Documents that you may need
Invitation processing services are not visa processing services. Please, after issuing the invitation, apply for a visa at the local Embassy of Russia!
The application is submitted in your country of residence!
The following documents can be submitted with a visa application:
The original or a copy of your invitation to apply for a business visa. Please keep in mind that the original invitation is required to apply for a visa with the right of multiple entry
Passport with at least two free pages for pasting a visa (passport validity period must end no earlier than 6 months after the expiration of the visa)
Copies of passport pages containing personal information
Two copies of completed and signed Russian Business Visa application forms
One 3×4 photo with the caption on the back
Medical insurance policy with a certificate of HIV testing (required for a visa for a period of more than 90 days)
The Council: The rules and requirements imposed by embassies in different countries may differ. Please consult your local consulate about the latest changes in the rules for applying for a visa. The above list can be expanded or shortened!